ENCUREIT SYSTEMS PRIVATE LIMITED ("we", "us", or "our"), a company registered in Pune, Maharashtra, India, operates the ASTITVAAMS mobile application (the "App"), an enterprise asset and inventory management system used by organizations and their authorized personnel.
This Privacy Policy explains what information the App collects, how it is used, how it may be shared, and the choices available to you.
By using the App, you agree to the collection and use of information as described in this Privacy Policy.
1. Information We Collect
1.1 Account and Profile Information
When your organization creates an account for you, or when you sign in, we may collect:
- Full name
- Email address
- Phone number
- Employee or user role
- Department
- Organization and tenant identifiers
1.2 Location Information
The App may request access to your precise and approximate location.
Location information may be used when you:
- Capture or upload a photo attached to an asset or document record for geo-tagging and verification.
- Perform an asset verification scan.
Location is collected only when you actively use these features. The App does not continuously track your location in the background.
1.3 Photos, Documents, and Files
The App allows you to capture photos, select images from your device, and upload documents and other supported files.
These files may be associated with assets, tickets, inventory records, or other organizational records and may be stored on our servers.
1.4 Operational and Business Data
During normal use of the App, we may collect information related to your work activities, including:
- Asset records and custody assignments
- Asset transfer history
- Inventory and stock transactions
- Audit records
- Support tickets
- QR code and barcode scan history
1.5 Device and Diagnostic Information
We may collect limited technical information required for the App to function properly, including:
- App version and build information
- Network connectivity status
- Basic device integrity information for security purposes
1.6 Locally Stored Data
The App may store certain information on your device, including your authentication session and offline actions that are synchronized when network connectivity becomes available.
2. How We Use Information
We use the information we collect to:
- Authenticate users and provide access to organizational data.
- Provide asset, inventory, ticketing, and reporting features.
- Verify the location and authenticity of asset-related records.
- Maintain security and prevent unauthorized use.
- Send relevant in-app or push notifications.
- Meet applicable recordkeeping and audit requirements.
We do not use your personal information for advertising, and we do not sell your personal information to third parties.
3. How We Share Information
Within Your Organization
Information may be accessible to authorized users within your Client Organization according to their assigned roles and permissions.
Service Providers
We may use hosting, infrastructure, and technology service providers to operate and maintain the App.
Legal Requirements
We may disclose information when required by applicable law, regulation, legal process, or government request.
We do not share personal information with third parties for their own marketing purposes.
4. Data Storage and Security
Data transmitted between the App and our servers is encrypted using HTTPS/TLS.
We apply reasonable technical and organizational measures to protect information against unauthorized access, alteration, disclosure, or destruction.
However, no method of electronic transmission or storage can be guaranteed to be completely secure.
5. Data Retention
We retain information for as long as your account remains active with your Client Organization and for as long as reasonably necessary to:
- Comply with legal obligations
- Resolve disputes
- Enforce agreements
- Meet recordkeeping requirements
Account deletion may be requested in accordance with applicable organizational and legal requirements.
6. Your Rights and Choices
Depending on applicable law, you may have the right to:
- Request access to your personal information
- Request correction of inaccurate information
- Request deletion of your information where applicable
- Withdraw location permissions through your device settings
Disabling location access may limit features that require location information.
7. Permissions Used by the App
| Permission | Purpose |
|---|---|
| Camera | Capture photos and scan QR codes or barcodes. |
| Photo Library / Files | Attach images and documents to records. |
| Precise & Approximate Location | Geo-tag photos and record asset verification locations. |
| Notifications | Deliver alerts related to tickets, approvals, and asset assignments. |
| Internet / Network State | Support connectivity and offline synchronization. |
8. Children's Privacy
The App is intended for business use by employees and authorized personnel of Client Organizations and is not directed to children under the age of 18.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Material changes may be communicated by updating the Effective Date, through the App, or by other appropriate means.
10. Contact Us
If you have questions about this Privacy Policy or wish to exercise applicable data rights, please contact us: